Wholesale POS for Kenyan Wholesale Businesses
A wholesale counter needs to keep quantities, agreed prices and customer accounts together. Tilloza connects bulk sales with purchases, available stock and customer balances, helping your team handle repeat trade buyers without keeping a separate notebook for every account.
For custom or enterprise requirements, request a demo and continue the discussion on WhatsApp.
From a trade enquiry to a recorded sale and payment
- 1.
Check the goods and selling units
Review available stock and the units requested by the buyer. Where goods arrive in cartons and sell in smaller packs or pieces, configure the purchase-to-selling-unit conversion for each product.
- 2.
Prepare the buyer’s quotation
Create a quotation using the required quantities and applicable retail, wholesale or customer-specific prices. Check the agreed buying arrangement before recording the sale.
- 3.
Keep the account up to date
Record the customer’s sale and payment. For credit transactions, review the outstanding balance alongside the customer’s history so the next conversation starts from a recorded account rather than memory.
Keep bulk stock movements understandable
A delivery of cartons and a sale of individual pieces should not leave your staff guessing which quantity is left. Tilloza supports different selling units and purchase-unit to selling-unit conversion. Define the contents of each purchase unit before entering opening stock or receiving the next delivery.
Use stock adjustments to reconcile recorded quantities with physical stock. Low-stock alerts highlight products to review before accepting another large order or preparing a supplier purchase. They do not replace checking the quantities you can actually supply.
Work with trade prices and repeat customer arrangements
Some buyers purchase at the retail counter while others have an agreed wholesale or customer-specific price. Tilloza supports these pricing arrangements, together with quotations, so staff can prepare an offer using the relevant customer and product information.
Discuss the pricing rules you use during setup. A supported customer price is not a promise of every possible quantity-break formula or automatic discount combination. Promotions and discounts should be checked against your intended offer before being used on a trade order.
Review credit sales, balances and payments together
Customer credit, balances and payments are supported. Keep the customer record connected to their purchasing history, and record payments as part of your account workflow rather than relying on a separate list of amounts collected.
Your business sets its own credit terms and decides when to extend further credit. Use the recorded balance when reviewing an account, and agree how your staff will handle payments and account corrections during onboarding.
Connect purchases with stock across locations
Supplier records and purchase receiving give the team a place to record incoming goods. Compare the delivery with what was received, then use inventory reports and low-stock alerts to guide the next purchase review.
For wholesalers operating multiple branches, stock transfers record movement between locations separately from customer sales. Review the source and destination stock when planning an order. This page covers wholesale sales and stock workflows, not a promise of fleet management or automated delivery routing.
Include payment and invoicing setup in your rollout
M-Pesa STK Push supports customer payment prompts, while eTIMS integration supports electronic invoicing. Confirm the required subscription modules and merchant setup before using these workflows at the wholesale counter.
Tilloza requires internet access for selling. Weighing-scale integration is not supported; selling-unit configuration and quantity entry should be discussed separately from any equipment used to measure goods.
Prepare for your setup
Prepare a sample trade quotation, supplier delivery and customer account. List the products sold in different units, the agreed prices you maintain, and the branches and staff who need access. Review how opening stock and customer balances will be entered before going live. Compare the current plans rather than assuming all wholesale requirements are included in every subscription.
Check plans and included featuresFrequently asked questions
Can I use retail and wholesale prices in the same business?
Yes. Retail, wholesale and customer-specific pricing are supported. Agree how your products and buyer arrangements will be configured. Ask about any particular quantity-break or discount-combination rule you need rather than assuming it is included.
Can I receive cartons and sell smaller packs or individual pieces?
Yes. Different selling units and purchase-unit to selling-unit conversion are supported. Configure the correct conversion for each product and check that purchases, sales and opening quantities use the intended units.
Can I prepare a quotation before a wholesale customer orders?
Yes. Tilloza supports quotations. Include the buyer’s requested quantities, selling units and applicable prices, then review the quotation and sale workflow with your team during setup.
Can I record customer credit and later payments?
Yes. Customer credit, balances and payments are supported, alongside customer records and purchase history. Agree the account-entry process and any specific payment-allocation requirements during onboarding.
Can I move stock between wholesale branches?
Yes. Multiple branches and branch stock transfers are supported. Choose a plan that fits your locations and record transfers separately from sales so stock movement remains understandable.
Can the wholesale counter sell while the internet is unavailable?
No. Offline selling is not supported. Plan for reliable connectivity at each sales location before relying on Tilloza for daily trading.
Explore the relevant tools and setup guides
- Wholesale stock and purchase workflows
Review receiving, alerts and inventory adjustments.
- Stock transfers between locations
Explore branch stock visibility and reporting.
- Quotations and sales features
Review the wider sales and customer-management tools.
- M-Pesa STK Push for customer payments
Understand the payment-prompt workflow.
- Electronic invoicing with eTIMS
Review integration requirements for your invoices.
- Compare wholesale setup options
Check user, branch and module inclusions.
Build your wholesale setup around your buyers and stock
Start a free trial for standard SaaS requirements. For a custom implementation, request an enterprise demo to discuss your workflow on WhatsApp.